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Student Email Information

CUSD Student Email Guidelines

Uses for student email

 Email can be a powerful communication tool for students to increase communication and collaboration. 

  • Students are encouraged to check their email at least once per day.
  • Teachers may send email to their students to communicate reminders, course content, pose questions related to class work, and such.
  • Students may send email to their teachers with questions or comments regarding class.
  • Students may send email to other students to collaborate on group projects and assist with school classes and school activities.


Student email permissions

Our Gmail system controls whom email messages can be sent to and whom they can be received from.

  • Middle School students can email middle school students, and all staff.
  • Middle School students cannot email elementary students, parent accounts, anyone outside of the school domain, or any of the district mailing lists (this also means student email cannot be forwarded to non-school personal accounts).
  • Middle School students cannot receive email from outside of the domain.


Student emails to staff

  • Students are encouraged to email staff concerning school-related content and questions.
  • However, there will be no requirement or expectation for staff to answer student email outside of their regular work day, although they certainly may if they choose.  For example, an unanswered email to a teacher would not excuse a student from turning in an assignment.


General email guidelines for students

The Student Responsible Use of Technology Policy covers email as well as other technologies.  Below is a general summary of guidelines related to email.

  • Email is to be used for school-related communication.
  • Do not send harassing email messages or content.
  • Do not send offensive email messages or content.
  • Do not send spam email messages or content.
  • Do not send email containing a virus or other malicious content.
  • Do not send or read email at inappropriate times, such as during class instruction.
  • Do not send email to share test answers or promote cheating in any way.
  • Do not use the account of another person.


How student email is monitored 

  • All student email will pass through Google’s Vault Message Security system.
  • Rules/filters are setup to monitor student email for profanity, harassment, and other inappropriate content.
  • Student email that is identified as inappropriate will be blocked from delivery, and instead will be sent to the school administration.

Expectation of Privacy

At any time and without prior notice, the school district reserves the right to monitor, inspect, copy, review, and store any and all usage of the network and the Internet, as well as any information sent or received in connection with this usage. Because files remain the property of the school district, no one should have any expectation of privacy regarding such materials.


Consequences of misuse of email

Consequences for Violation of Technology Policies

Use of the computer network and Internet is an integral part of research and class work, but abuse of this technology can result in loss of privileges. Students who use the computer network or the Internet inappropriately may lose their access privileges and may face additional disciplinary or legal action. The length of time for loss of privileges will be determined by building administrators and/or other staff members. If the user is guilty of multiple violations, privileges can be removed for one year or more.